Wells Fargo Associate Executive Specialist 

United States, New York, New York 

834636881

In this role, you will:

• Participate in complex administrative duties to one or more members of more experienced management and contribute to the overall effectiveness of team

• Identify opportunities for improving or implementing processes and tools within executive business management functional group

• Assist with compilation of research, budget, and statistical data for financial planning initiative

• Establish and implement office procedures and controls, handle most sensitive customer issues and confidential correspondence

• Present recommendations for resolving more complex situations and exercise some independent judgment while developing understanding of the function, policies, procedures, and compliance requirements

• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals

• Interact with shareholders, regulatory agents, media, and internal and external customers

Key Responsibilities:

• Administrative Support to senior executives

• Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution

• Detailed domestic and international travel bookings and logistics for senior executives across multiple time zones

• Partner with executive’s business manager to ensure the executive is fully briefed and prepared for meetings etc.

• Regular interactions, planning and execution of events for high priority external parties (predominantly clients), including complex and high-volume intercontinental and regional travel coordination

• Planning and execution of high priority and external client events

• Perform proxy role for various systems and internal approvals (ex. delegates for expense approvals,certifications/notary)

• Provide administrative assistance on projects, committee/Board meeting preparation, etc.

• Coordinate senior leader schedules, travel, etc.

• Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed

• Establish and implement controls to handle sensitive customer issues & confidential correspondence

• Expense management: prepare and submit expense reports

• Lead the team on implementation of new/revised processes requiring coordination with various teams, incl. consultation and collaboration with peers, colleagues and managers

• Partner with support teams for any technology, facilities, or support needs that arise for the business (ex. physical badge access, pre-clearance submissions, etc.)

• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals

• Represent the office with competence and professionalism

• Operate with the highest standards of confidentiality, discretion, and diplomacy

• Use initiative to rapidly resolve general issues and queries in an efficient manner

• Partner with the business for employeeonboarding/offboardingprocesses

• Support recruiting events (including coordination with external senior bankers)

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience providing support to C-Suite/ board level executives

• Meticulous approach with a high attention to detail

• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors

• Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments flawlessly

• Ability to work effectively with key team members and partners across various time zones and locations

• Dynamic, highly motivated, target oriented and professionally committed at all times

• Excellent organizational skills with the ability to multitask and use initiative

• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment

• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance

• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word

• Experience working in a detailed multinational organization

• Experience working in a financial services organization is essential

• Ability to assess issues, make quick decisions, implement solutions, and influence change

• Ability to take initiative and work independently with minimal supervision in a structured environment

• Ability to develop partnerships and collaborate with other business and functional areas

• Strong attention to detail and accuracy skills

• Resilient, proactive, and hands-on with a can-do attitude

Job Expectations:

• Ability to work additional hours as needed

• Willingness to work on-site at stated location on the job opening

• This position is not eligible for Visa sponsorship

Posting Location:

• 500 W 33rd St. New York, NY 10001

Pay Range

Wells Fargo Recruitment and Hiring Requirements:

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.