Bank Of America Administrative Assistant Global Payment Solutions 

Australia, New South Wales, Sydney 

735196811

Responsibilities

• Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
• Meet and greet clients and visitors.
• Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
• Assist preparation of presentation materials.
• Compose correspondence, create, and modify documents/presentations using Microsoft Office.
• Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedules and reservations for executive management as needed.
• Prepare T&E claims in line with company policy.
• Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for mail and packages.
• Coordinate and maintain records for staff office space and phones as necessary.
• Communicate and handle incoming and outgoing electronic communications.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
• Other ad-hoc duties as assigned.

Requirements

• Held a similar position and can demonstrate an understanding of the role and responsibilities.
• Strong organization and planning skills can manage multiple changing and conflicting priorities.
• High energy, mature with positive and can-do attitude.
• Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
• Flexibility on working hours.
• Detail-oriented and takes ownership of tasks/responsibilities.
• Experience in heavy calendar management.
• Experience in managing email/written communications.
• Previous work in an Investment Bank environment would be an advantage.
• Has financial industry knowledge.
• Strong English verbal and written skills.
• Microsoft Office (including Word, Excel, and PowerPoint).