EY Service Delivery Center - Application System Administrator Senior 

United States, Texas, Dallas 

693057644

General Information

Available for Work Visa Sponsorship: No

Contract Type: Full-Time – Permanent

Your opportunity to:

• To work in an agile and fast-paced multicultural environment where no two days are the same.
• To bring your legal experience and expertise to the team providing secretarial and administrative support to a portfolio of partners and legal advisers.
• Co-ordinate their schedule including managing travel plans and communicate on their behalf.
• To challenge yourself and grow your skills and experience.

Your key responsibilities:

• Assisting legal team with tasks such as drafting documents, diary management and general legal administration (photocopying, scanning, printing, and in-office support when required)
• Undertaking the end-to-end file management process for legal team proactively managing manual/electronic filing and archiving through legal case management system
• Use excellent organizational, project management skills to ensure legal advisers have all relevant information for meetings both internal and external.
• Working with key stakeholders, internal and external, to gain a better understanding of their needs.
• Understanding business priorities and responding to same in an informed and appropriate manner
• Ability to produce documents with speed and accuracy and when appropriate utilise and liaise with the relevant document specialist team.
• Create, amend and circulate financial reports for legal team.
• Handling confidential information with discretion
• Management of complex calendars and scheduling requirements
• Liaising with and greeting clients and business guests
• Processing timesheet and expense reports
• Travel coordination (making travel arrangements and detailed travel itineraries)
• Administrative support to strategic ad hoc projects
• Maintain a strong working relationship across the business.

Skills and attributes for success:

• A proven track record of supporting and working at senior level, preferably within the Legal field.
• Good working knowledge of Microsoft Applications.
• Good working knowledge of document and client relationship management systems (iManage/ PDF software and financial and data recording applications)
• Good working knowledge of dictation and transcription software
• Experience of working with house style and large document reformatting
• Experience of amending and creating PDF documents and creating legal booklets
• The ability to influence and negotiate to balance multiple and competing demands.
• Ability to work on one’s own initiative and make informed and confident decisions.
• The confidence and capability to work with senior profile executives and clients and to form networks with staff at all levels and influence effectively.
• The ability to plan and anticipate potential problems and offer solutions.
• Excellent organisational skills
• Project management skills
• Focus on delivering great stakeholder experience, every time.
• Professionalism regarding time, costs, and deadlines to delivery

You must have:

• 3 to 5+ years experience working as a legal secretary/EA
• Experience managing a portfolio of senior executives within the Legal field.
• Fast and accurate audio typing from digital dictation and MS Office skills are essential.
• Meticulous attention to detail
• Ability to work in the strictest level of confidentiality.
• Superb communication skills in both verbal and written format
• Time management skills that allow you to coordinate multiple competing tasks
• A solution focused mind-set and working style.
• A positive, can-do approach to work, even in challenging situations

You should have:

• Experience working at senior executive level within the legal field.
• Flexibility to adapt to changing plans.
• Legal acumen
• Experience in client relationship management
• A dedication to providing the highest level of support to senior executives.

We offer a competitive remuneration package. Our comprehensive benefits package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs: covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions.

Plus, we offer:

• Support and coaching from some of the most engaging colleagues around.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

• Hybrid Working
• Pension/Discounted Health Insurance
• Web Doctor
• Purchase of Additional Annual Leave
• Free Gym Membership
• Travel Pass
• Maternity & Paternity Leave
• Bike to Work Scheme
• Referral Bonuses & Recognition Awards
• Tech MBA paid by EY

Career Progression:

• When you join EY, you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are - success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.